SPNHC-TDWG 2024

SPNHC & TDWG Joint Conference - A hybrid conference in Okinawa, Japan, 2-6 September 2024

Image by Shelley James
Society for the Preservation of
Natural History Collections
(SPNHC)
Biodiversity Information Standards
(TDWG)
 
SPNHC & TDWG Joint Conference (Hybrid)
"Enhancing Local Capacity, Elevating Global Standards."
Okinawa Convention Center
2-6 September 2024

 

Last updated 18 July 2024

Conference registration is now open!

Please read the important information before you register!

Excursion registration is open, too!

The registration sites for excursions associated with our conference are now open. You can read about these tours here. Please pay special attention to booking instructions and conditions. Some of these tours are offered free of charge, but capacity is limited, so book as soon as you can.

Daily schedule

The conferece days will be Monday - Friday (2-6 September), but note that Monday is a half-day beginning after lunch with the welcoming remarks and plenary presentations. Specially arranged excursions will be offered on the preceding Sunday (1 September) and the following Saturday (7 September). An initial list of excursions on the bracketing days will be announced soon. We expect the excursions to be popular and space limited, so stay tuned. (Also be aware that early access will be granted to the first 120 registrants!)

DRAFT schedule of sessions

Conference program

SPNHC TDWG 2024 will include symposia, panel discussion, workshop, lightning talks, demonstrations, general contributed papers, and plenary presentations. See the session descriptions on our Sessions page.

Abstracts

Call to submit extended abstracts to BISS – NEW DEADLINE 24 July

The deadline has been extended to 24 July for securing your spot to publish an extended abstract in Biodiversity Information Science and Standards (BISS). See new options in the expanded call for extended abstracts. Stop wondering why you should submit an extended abstract when you have already had your abstract accepted in Oxford Abstracts and reserve your place before 24 July!

Abstracts submitted to Oxford Abstracts

More than 390 abstracts for oral presentations and posters were reviewed by session organizers and members of the Program Committee between 22 April–12 May.

Notifications of acceptance for presentation at the conference were emailed to abstract submitters (not to all authors) on 15 May through the Oxford Abstracts conference platform. These notifications included an invitation to submitters to respond to reviewer comments/corrections by editing their abstracts (deadline now passed: 29 May). Presenters were reminded to register for the conference to secure their place in the program. Presentations are now being organized into the final schedule. Please address questions to editor@tdwg.org.

Did you miss the email notifying you of the acceptance of your abstract submission? Sign into your account on Oxford Abstracts and if your abstract appears, it was accepted (contact the person who submitted the abstract if this was not you). We are still finalizing the placement of abstracts in sessions, so your session may change.

Code of Conduct

By registering for and/or participating in conference sessions, workshops, panels, field trips, social events, or any other activity related to the SPNHC – TDWG 2024 Conference, you agree to abide by this Code of Conduct. This includes activities within the local community. As a participant in the conference, you represent our organizations and the shared values of our chosen professions. Read more…

Visa requirements

The Ministry of Foreign Affairs of Japan is the recommended site https://www.mofa.go.jp/j_info/visit/visa/index.html for information about visas for traveling to Japan. If your country of citizenship requires that you obtain a visa for entry into Japan, you will most likely also need a Letter of Invitation for your visa application. To request the Letter of Invitation, please send the following information to okinawa2024@spnhc.org, who will confirm your registration and forward your request to our local hosts.

  • Name as it appears in your passport/in Latin alphabet (clearly indicating given name(s) and family name(s) avoids confusion)
  • Gender (sex)
  • Date of birth
  • Age
  • Nationality
  • Occupation
  • Name of Japanese embassy or consulate where you will submit your visa application (see https://www.mofa.go.jp/about/emb_cons/mofaserv.html)

Accommodations

The conference will be held at the Okinawa Convention Center (OCC), not a hotel, so we have not arranged for room-blocks to be held at one or more local hotels. We recommend looking at the hotels listed under Neighborhood Accommodations on the OCC website, or simply searching for nearby hotels on your favorite travel or mapping site.

Visit Okinawa Japan

Information not to miss from the Visit Okinawa Japan website:

 


About the SPNHC-TDWG joint conference

  • The Society for the Preservation of Natural History Collections (SPNHC) is an international organization devoted to the preservation, conservation and management of natural history collections.
  • Biodiversity Information Standards (TDWG) develops and maintains data standards that support the integration of primary biodiversity information across disciplines, organizations, and nations. Its annual conference has become a preeminent forum for advancing biodiversity informatics.

SPNHC and TDWG first met jointly in 2018 (Dunedin, New Zealand). The joint conference was widely viewed as beneficial to both organizations and something we should do periodically. TDWG last met in Asia in 2012 (Beijing), and SPNHC has never met in Asia. By holding our second joint meeting in Okinawa, Japan, our organizations welcome new participants from across Asia. Please join us and meet your colleagues from around the world!

Please send general questions about the conference to okinawa2024@spnhc.org.