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Author Guidelines

(Revision 4, 3 July June 2008)

First of all, please see the Program of the 2008 TDWG Conference.

ABSTRACTS THAT DO NOT ADHERE TO THE FOLLOWING WILL BE AUTOMATICALLY REJECTED.

  • Deadline: Abstracts for presentations (verbal, poster, or demonstrations) must be submitted before 2359 GMT 1 September 2008.
  • An abstract is required for all presentations (verbal, poster or demonstration).
  • An abstract is required for each and every presentation or communication.
  • All presentations and communications must be in English.
  • Abstracts and presentations must be kept as simple as possible with no unexplained jargon. Presenters must assume that most of the audience will not have understanding of any technical issues. E.g., taxonomists must be able to understand computer science presentations and computer scientists must be able to understand taxonomic presentations.
  • All texts submitted will be peer reviewed for relevance and suitability.
  • Authors must suggest a peer reviewer by name and e-mail address, but there is no automatic guarantee that this reviewer will be used.
  • All verbal presentations must be from an invited contributor (and co-authors). If you requested to be invited, you assure that you have been invited (session chairs will be primary reviewers for presentations submitted to their sessions).
  • Format: Abstracts may be submitted in Microsoft Word (preferred), RTF, or plain ASCII/ANSI text.
  • The font should be Times 12pt.
  • The length of the abstract must not exceed a maximum of 3500 characters including spaces, title and authors.
  • Headers, Footers and footnotes, tables and diagrams are not permitted in abstracts.
  • Properly formatted, full URLs and mailto: are permitted but please be aware that embedded e-mail addresses will appear on the web site.
  • Submissions will be edited and formatted to a standard format for publication in the abstracts volume.
  • Verbal presentations must not exceed the time that your session chair has allotted, including adequate time for questions.
  • Presentations will be assumed to be in Microsoft PowerPoint unless we are advised otherwise. Please advise if you require Internet access during a verbal presentation.
  • It is a condition of acceptance that a digital copy of the presentation be submitted to the session Chair and/or TDWG website as instructed prior to the start of the session
  • Delegates may submit a poster and/or computer/Internet demonstration on any relevant subject for presentation at TDWG 2008.
  • Delegates may submit a short communication (other than formal presentations at TDWG 2008) on any relevant subject. This will be edited for inclusion in the printed in the abstracts volume. Such communications may be submitted until 2359 GMT 1 September 2008.
  • Further information about abstracts can be obtained from Anna Weitzman or Lee Belbin (editor [at] tdwg.org).
  • Further information about the meeting can be obtained from Adrian Rissone (A.Rissone at nhm.ac.uk).

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The submission is in English and is less than 3,500 characters including all spaces. This does not include title, authors and any ancillary information.
  2. The abstract is as simple as possible with no unexplained jargon. Authors and presenters must assume that most of the audience will not have understanding of any technical issues. E.g., taxonomists must be able to understand computer science presentations and computer scientists must be able to understand taxonomic presentations.
  3. The submission file is in Microsoft Word, RTF or plain ASCII document file format.
  4. The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses).
  5. All URL addresses in the text (e.g., http://www.tdwg.org) are activated and ready to click.
  6. The suggested REVIEWER (with e-mail address), (oral or poster) must be added as 'Comments to the Editor' at the bottom of Step 1 of the abstract submission (below).
  7. You have approval from the Session Chair to give a presentation during his/her session OR you are submitting an abstract for a POSTER or DEMONSTRATION.
  8. Select POSTER, DEMONSTRATION or the name of the SESSION in which you have been approved to present. Please ensure you allocate your presentation to the correct JOURNAL SECTION. See the available TDWG 2008 Conference Sessions.
  9. The details of ALL authors MUST BE included in STEP 2 of the submission process.
 

Copyright Notice

Copyright © TDWG (2008). All Rights Reserved. This document and translations of it may be copied and furnished to others, and derivative works that comment on or otherwise explain it or assist in its implementation may be prepared, copied, published and distributed, in whole or in part, without restriction of any kind, provided that the above copyright notice and this paragraph are included on all such copies and derivative works.

However, this document itself may not be modified in any way, such as by removing the copyright notice or references to TDWG or other organizations, except as needed for the purpose of developing biodiversity interoperability standards in which case the procedures for copyrights defined in the TDWG Document process must be followed, or as required to translate it into languages other than English. The limited permissions granted above are perpetual and will not be revoked by the TDWG or its successors or assigns.

This document and the information contained herein is provided on an "AS IS" basis and THE TDWG DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY WARRANTY THAT THE USE OF THE INFORMATION HEREIN WILL NOT INFRINGE ANY RIGHTS OR ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

 

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