Call for Nominations for the Biodiversity Information Standards (TDWG) Executive Committee, 2018-2019

Nominations closed Oct 6th.  List of nominees.

Biodiversity Information Standards (TDWG) is looking for nominees for several positions on its Executive Committee. This is an opportunity to direct the future of biodiversity informatics and work with an enthusiastic team to improve the quality and interoperability of biodiversity data.

TDWG is an international organization that promotes the digitization, integration, and sharing of information about the world’s biodiversity. TDWG provides a forum where individuals, projects, and institutions who manage biodiversity data can come together to share expertise and promote interoperability by promulgating standards and best practices. In 2018, TDWG will also launch a peer reviewed journal where papers on issues related to information technology and biodiversity science can be published. The TDWG Executive Committee oversees the work of TDWG: it coordinates TDWG Interest and Task Groups, manages the review and ratification of standards, manages the organization’s journal, and organizes annual meetings. These responsibilities are set forth in the Constitution and detailed further in a supplementary document

TDWG now uses a program of staggered two-year terms, such that no more than half of the officers will be new in any year. Towards the end of every calendar year, TDWG holds elections for terms that are expiring and need to be filled for the coming year. Officers elected this year will serve terms from 2018 through 2019. The open positions and their responsibilities are detailed below, followed by the schedule and procedures for nominations and the election.

General Responsibilities

In addition to the responsibilities of the specific office held, all officers, including subcommittee chairs, have voting rights in questions before the Executive Committee, and are expected to participate in the Committee’s conference calls (may be monthly, bi-weekly, or ad-hoc). The TAG and subcommittee chairs must also appoint and manage the membership of their subcommittees. Executive Committee members are expected to find their own support to attend the annual conference.

Offices Open for Election


The TDWG Treasurer oversees TDWG budget forecasting; monitors finances; issues invoices; tracks membership; disburses payments; files financial statements in compliance with government regulations; prepares financial reports for the Executive Committee; reports to the membership annually; and in collaboration with the local conference committee, prepares budget and manages finances for conferences.

Regional Representatives (3): Europe, Latin American, Oceania

Regional representatives give voice to the members, institutions, and projects in their region, and collectively provide a global perspective to the Executive Committee. As members of the Executive Committee, regional representatives have responsibility for the oversight of TDWG and the authority to approve/decline strategic initiatives, budgets, and all aspects of operations and activities. The Executive Committee also approves or declines the formation of Interest and Task Groups, as well as the ratification of standards and best practice specifications produced by Interest and Task Groups.

Infrastructure Subcommittee Chair

The Infrastructure subcommittee creates and maintains the information technology infrastructure TDWG uses to manage activities, support collaboration necessary to develop standards and best practices, and facilitate communication among biodiversity informatics practitioners. The subcommittee chair recruits subcommittee members, and coordinates with the Executive Committee and Secretariat to direct the subcommittee's work. With approval of the Executive Committee, the chair may engage contractors and vendors to provide IT infrastructure. The chair ensures that the Executive Committee is aware of problems that can be expected as systems age or when demand approaches the limits of current capacity.

‘Time and Place’ subcommittee Chair

Issues calls for conference venues 3 to 5 year ahead. Identifies potential conference hosts. Answers inquiry of interested hosts, visits meeting facilities, may attend MICE meetings, prepares the bid with organizers, and may be part of the organizing committee. Ensures that local scientists and stakeholder are informed and involved.

Technical Architecture Group (TAG) Chair

The Technical Architecture Group is responsible for ensuring that TDWG standards work effectively with each other, as well as with standards used more widely in natural and information sciences.  This is done primarily by giving technical advice to the Executive Committee, as well as Interest and Task Groups, through the review of Interest and Task Group charters, reports, and draft standards.

Nomination Procedure

To nominate someone for a position, first confirm that s/he is willing to serve. Then work with the nominee to prepare a brief statement of the nominee’s background and vision (maximum 400 words) and send it to the TDWG Secretary (secretary(at) You may nominate yourself. All nominations must be complete and received before the close of the annual meeting.

Election Procedure

The TDWG Secretariat will post nominees’ statements to the TDWG website and distribute ballots to all institutional and individual members in good standing by 20 October. In the case of institutional members, we will notify the primary and secondary contacts, but only one ballot response will be accepted for the institution. If you are uncertain about your membership status, please inquire with the TDWG Treasurer (treasurer(at) Institutional ballots will be weighted as 5 individual ballots. All votes must be submitted (electronically) by 15 November 23:59 UTC.

  Last Modified: 16 October 2017